💼 Business Visa Checklist
Complete checklist for business visa applications including meetings, conferences, and trade fairs.
📋 Essential Documents
Valid Passport
Valid for at least 6 months beyond planned stay with 2+ blank pages.
Completed Visa Application Form
Select "Business" as purpose of travel. Complete all sections accurately.
Passport-Sized Photographs
Recent photos meeting destination country specifications.
Business Cover Letter
From your employer explaining purpose, dates, and confirming return to position.
🏢 Business Documentation
Business Invitation Letter
From the host company on official letterhead with meeting details, dates, and contact information.
Company Registration Documents
Proof your company is legally registered (certificate of incorporation, business license).
Employment Contract/Letter
Confirming your position, salary, and employment dates.
Business Cards
Professional business cards showing your position.
Conference/Event Registration (if applicable)
Confirmation of registration for trade fairs, conferences, or seminars.
💰 Financial Documents
Bank Statements (Last 3-6 Months)
Personal or company account showing sufficient funds.
Proof of Expense Coverage
Letter confirming who covers travel expenses (self, employer, or host company).
Company Financial Statements (if self-employed)
Audited accounts or tax returns showing business viability.
✈️ Travel Arrangements
Flight Reservations
Round-trip bookings with clear entry and exit dates.
Hotel Reservations
Confirmed accommodation for duration of business trip.
Travel Insurance
Business travel insurance covering medical emergencies.
Meeting Schedule/Agenda
Detailed schedule of business activities planned.
⚠️ Important for Business Visas
- Business visa does NOT allow employment - only meetings and negotiations
- Invitation letter must clearly state you will NOT receive payment
- Some countries require additional permits for certain business activities
- Keep copies of previous business visas if you have travel history
💡 Pro Tips from SolveVisaCase
- Include previous correspondence with the host company
- Bring contracts or agreements (not signed) you plan to discuss
- Have host company contact details readily available for interview
- Use our AI Document Check to ensure all business documents are in order